Office Operations and Administrative Executive (Female) | Dehradun

Organization:

Pioneering Talent Acquisition for Impact

OpportuneJobs.com stands as a leading force in India, providing specialized talent acquisition services to non-profits, social enterprises, and startups for over ten years. We were among the first to recognize the potential of this then-niche market and have since become the trusted partner of choice for many of the most respected organizations and startup networks in the impact space.

Our commitment to quality is evident in our high rate of repeat business – a testament to client satisfaction. We further cater to the microfinance sector through our specialized portal, MicrofinanceJobs.net.

With a proven track record, an unblemished reputation, and a loyal customer base, OpportuneJobs.com is poised for the next chapter of growth and expansion.

Job Summary:

We are looking for a detail-oriented and proactive Office Operations and Administrative Executive to oversee the smooth functioning of our office operations and provide administrative support. The ideal candidate will have excellent organizational skills and strong communication abilities. This role requires a high level of multitasking and the ability to prioritize tasks effectively. This role requires a proactive and adaptable individual who can effectively collaborate with employees at all levels and contribute to the overall success of the organization.

Responsibilities:

1. Manage daily office operations, including office supplies procurement, maintenance of equipment, and facilities management.
2. Coordinate administrative tasks such as scheduling meetings, managing calendars, and handling correspondence.
3. Serve as the primary point of contact for internal and external stakeholders, including greeting visitors and managing incoming calls and emails.
4. Assist with HR-related tasks such as onboarding new employees, maintaining employee records, and coordinating employee events.
5. Support finance and accounting functions by processing invoices, expense reports, and other financial documentation.
6. Assist in organizing company events, meetings, and conferences, including logistics, catering, and coordinating presentations.
7. Maintain organized filing systems and ensure the confidentiality and security of sensitive information.
8. Collaborate with other team members to streamline processes and improve operational efficiency.
9. Provide general administrative support to various departments and executives as needed.
10. Stay updated on industry best practices and trends related to office operations and administration.

Requirements:

1. Bachelor’s degree in Business Administration, Office Management, or related field preferred.
2. Proven more than 10+ years’ experience in office administration, operations management, or related roles.
3. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office productivity tools.
4. Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
5. Excellent communication and interpersonal skills, with a professional and friendly demeanor.
6. Ability to work independently with minimal supervision and as part of a team.
7. Detail-oriented mindset with a focus on accuracy and efficiency.
8. Experience with HR and finance-related tasks is a plus.
9. Knowledge of office equipment and facilities management best practices.
10. Ability to adapt to changing priorities and thrive in a fast-paced environment.

This job description outlines the general nature and key responsibilities of the position but is not exhaustive. Office Operations and Administrative Executive may be required to perform additional duties as needed to meet the evolving needs of the organization.

Working Days: Monday to Saturday (2nd & 4th Saturday off)
Work Timings: 9:30 am – 6 pm